When UK employers seek to hire skilled overseas workers, obtaining a sponsor licence is a crucial step. But a common question arises: How long does a sponsor licence take? In this guide, we’ll break down the factors that affect the processing time of a sponsor licence, from the standard waiting period to the complexities that can either expedite or delay your application.
Standard Sponsor Licence Processing Time
According to official Home Office guidance, the average waiting time for a sponsor licence application is around 8 weeks using the standard service. However, this timeframe should be considered an estimate rather than a guarantee. We advise employers to anticipate a waiting period of approximately 2-3 months, accommodating potential changes in Home Office processing times and other unforeseen issues that may arise.
Factors Influencing Sponsor Licence Processing Times
Complexity of Your Organisation
The complexity and size of your organisation are significant factors in determining how long your sponsor licence application will take. Larger companies or those with more intricate structures may need to submit a greater amount of documentation for assessment by UK Visas and Immigration (UKVI). Ensuring that this information is formatted according to UKVI’s specifications is crucial to avoid delays.
Quality of the Application
The quality of your submission is just as important as its complexity. Even if your organisation isn't large, submitting a well-prepared application is key to a faster processing time. For instance, a Skilled Worker sponsor licence application may require extra documentation, such as proof of a substantial contract if applying under the Secondment Worker route. Ensuring that you have thoroughly researched and prepared your application, or consulting with an experienced third-party service, can significantly reduce the risk of delays.
Pre-Licence Compliance Visit
Another factor that can affect how long a sponsor licence takes is the potential for a pre-licence compliance visit. UKVI may choose to inspect your business premises to ensure that your organisation is compliant with immigration regulations. These visits, which can occur with little notice, are typically scheduled within 6-8 weeks of your sponsor licence application submission. However, they may add additional time to the overall process, depending on the findings and the time it takes for UKVI to produce their report.
To reduce the likelihood of a site visit, ensure that your application includes all necessary compliance information. This thorough approach can streamline the process and help you avoid delays.
The Role of the Sponsor Licence Priority Service
For businesses needing a quicker decision, the Sponsor Licence Priority Service offers an expedited processing option. This service aims to deliver a decision within 10 working days for an additional fee. However, it's important to note that spaces are extremely limited, with only 30 requests accepted per day. Additionally, certain visa routes, such as Global Business Mobility and Scale Up, are not eligible for this service. Learn more about this in our detailed guide on the Sponsor Licence Priority Service.
Changes to Home Office Processing Status
Despite the standard 8-week processing time, there are instances where this timeframe can fluctuate, particularly during periods of high demand. For example, following the implementation of the UK’s new immigration system, the number of sponsor licence applications surged, especially with UK companies now required to hold sponsor licences to hire EEA workers. This increase in demand, compounded by ongoing labour shortages in key sectors such as agriculture, hospitality, and retail, has put additional pressure on the Home Office, potentially extending processing times.
Eligibility and Best Practices for a Successful Application
Before applying for a sponsor licence, ensure your organisation meets all eligibility requirements. This includes having no unspent criminal convictions related to immigration offences, fraud, or money laundering. Additionally, any key personnel managing the Sponsor Management System (SMS) must also be free of unspent convictions and be based in the UK.
To improve your chances of a swift and successful application, follow these best practices:
- Ensure all documentation is complete and correctly formatted.
- Conduct a thorough audit of your HR systems and compliance documentation.
- Consider seeking expert advice from Borderless to avoid common pitfalls that could delay your application.
What Happens After the Application?
Once your sponsor licence application is submitted, and if a compliance visit is required, you may need to wait an additional 6-8 weeks for the inspection report. If your application is successful, you will receive your sponsor licence and can begin hiring overseas workers. If issues arise, however, there is a risk that your sponsor licence could be revoked, so it’s essential to remain vigilant about compliance.
Need Assistance?
Navigating the sponsor licence application process can be complex and time-consuming. Our team of business immigration experts at Borderless is here to support you every step of the way. Whether you need help with the sponsor licence application or understanding the associated costs, we can provide the guidance you need for a successful outcome. Book a consultation call today.
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