Appendix A Sponsor Licence Documents: A Comprehensive Guide for UK Employers

If you’re a UK employer looking to sponsor skilled foreign workers, obtaining a sponsor licence is your first crucial step. The process involves adhering to strict guidelines set by the Home Office, particularly when it comes to providing the correct documentation. These documents are outlined in Appendix A of the UK immigration rules, and failing to meet these requirements can lead to delays or rejection of your application.

In this guide, we will break down the different types of organisations and the corresponding documents they must submit under Appendix A, making it easier for you to prepare a successful sponsor licence application.

What is Appendix A in the Context of Sponsor Licence Applications?

Appendix A provides detailed guidance on the documents required for UK businesses to apply for a sponsor licence. These documents vary depending on the type of organisation, and you must ensure that the correct documents are submitted. These requirements are split into four distinct lists based on the organisation type and visa route:

• List 1: Specific Bodies and Organisations
• List 2: Start-Ups, Franchises, Charities, and Regulated Organisations
• List 3: Route-Specific Licences
• List 4: Undefined Organisations

Let’s dive into the specific documents required under each of these lists.

List 1: Specific Bodies and Organisations

This list applies to public bodies, local authorities, and large enterprises such as those listed on the London Stock Exchange. These organisations generally have fewer document requirements, but some may still need to submit verification documents.

1. Public Bodies Recognised by the UK Government

• These bodies typically do not need to submit any documents except those that are mandatory for the specific immigration route.
• However, a letter from the sponsoring government department may be required to confirm their public body status.

2. Public Bodies Not Recognised by the UK Government

• Letter or documentation from the sponsoring government department confirming their public body status.
• A cover letter with details of the sponsoring department, facilitating an online check if needed.

3. Government Departments

• No additional documents are required except those mandatory for the specific immigration route.

4. Local Authorities with an Accessible Website

• Only the mandatory documents specific to the immigration route need to be submitted.

5. Enterprises Listed on the London Stock Exchange Main Market

• No additional documents are required apart from those mandatory for the specific immigration route.

6. Scale-Up Companies

• If applicable, documents showing that the organisation is registered with or monitored by a regulatory body, such as the Financial Conduct Authority.

For more information on the fees involved in applying for a sponsor licence, you can use our visa fees calculator to get an estimate of government fees associated with your application.

List 2: Start-Ups, Franchises, Charities, and Regulated Organisations

This list covers businesses that are newer or subject to additional regulations, such as start-ups, franchises, and charities. These types of organisations must provide specific documents to prove their legitimacy.

1. Start-Ups (Less than 18 Months of Trading)

• A business plan with financial projections.
• Evidence of a corporate bank account with a UK-registered bank (e.g., bank letter or statement).
• If fewer than four documents are available from other lists, the following can also be submitted:
  • VAT registration certificate.
  • Letter from the corporate bank detailing your dealings.
  • Additional documents from List 4.

2. Franchises

• A signed franchise agreement between the franchisor and franchisee to demonstrate the business relationship.

3. Charities

• If registered with the Charity Commission, the Home Office will verify your registration online. No additional documentation is required.
• If you’re an ecclesiastical or religious organisation, you may need to provide evidence confirming your charitable status.
• If not registered under UK charity legislation, provide a written explanation of why registration is not necessary.

4. Regulated Businesses (e.g., Care Homes, Financial Services, Food Businesses)

• Organisations regulated by bodies such as the Financial Conduct Authority, Ofsted, or the Care Quality Commission do not need to submit additional documents. The Home Office will conduct an online check.
• Food businesses must provide proof of registration or approval from the local Food Authority, which could include a food hygiene rating or an approval letter.

For more information on compliance requirements for sponsors, visit our detailed guide on sponsor licence compliance.

List 3: Route-Specific Licences

Certain visa routes require businesses to provide tailored documents. These include organisations sponsoring specific visa types, such as International Sportspersons or Seasonal Workers.

1. International Sportsperson

• Provide a copy of the endorsement from the relevant governing body for the sport. This endorsement must be approved by the Home Office.

2. Service Supplier under the Global Business Mobility (GBM)

• Submit proof of a service contract under an eligible international trade agreement. The contract should be genuine and for a duration of 12 months or less.

3. Minister of Religion or Religious Worker

• Submit a form from the General Register Office authorising the use of a building as a place of worship.
• Provide documentation about the congregation size, a hierarchy chart, and addresses of worship locations.

4. UK Expansion Worker (Global Business Mobility)

• Provide evidence of a UK footprint, such as registration of a UK branch or a lease for business premises.
• Submit evidence of overseas trading presence (e.g., audited financial reports).
• Include an expansion plan detailing funds available to cover initial costs and recruitment efforts.

5. Secondment Worker (Global Business Mobility)

• Submit proof of a contract with an overseas business for goods or investments worth at least £10 million per year, and no less than £50 million in total.

For more details on how long it might take to process your application, refer to our guide on sponsor licence processing times.

List 4: Undefined Organisations

If your organisation does not fall under the previous categories, you can submit alternative documents from List 4, such as:

• Proof of employer’s liability insurance for at least £5 million.
• Latest audited financial reports or a letter from your corporate bank setting out the nature and duration of your dealings.
• Proof of ownership or lease of business premises (with signatures from all parties concerned).
• Premises licence to serve alcohol, if applicable.

Organisations in this category may also provide documents such as employer registration with HM Revenue & Customs for PAYE and National Insurance or recent company tax returns.

If you’re unsure about which documents to submit, you can always consult with our team for personalised advice to streamline your application process.

How Do I Apply for a Sponsor Licence?

The process of applying for a sponsor licence involves several key steps:

1. Ensure the job you’re sponsoring is eligible for sponsorship.
2. Decide which type of sponsor licence you’re applying for (Worker or Temporary Worker routes).
3. Appoint people to manage the Sponsor Management System (SMS).
4. Submit your online application with all necessary supporting documents and pay the relevant sponsor licence fees.

Want to get rid of the headache of outdated government systems and expensive lawyers? Let Borderless take care of your entire sponsor licence application process. Our team of immigration experts specialises in simplifying the complex and often frustrating process of applying for a sponsor licence, from gathering the correct documents to ensuring compliance with Home Office regulations. We’ll handle every step for you, allowing you to focus on what matters most—growing your business and expanding your workforce. Get in touch today to get started!

What Happens After I Apply?

Once your application is submitted, it will be reviewed by the Home Office, which may conduct a compliance check, including an on-site visit. If everything is in order, you’ll receive your sponsor licence and can begin assigning CoS to your employees. If your application is rejected, you may face delays in reapplying, so it’s essential to get everything right the first time.

For more information on what happens after submission, visit our guide on how long it takes to get a sponsor licence.

How Can Borderless Help You?

At Borderless, we understand that applying for a sponsor licence can be a daunting process. Our team of experts can help you gather the correct documents, navigate the Home Office requirements, and ensure your application is complete and accurate.

If you need help with your application or have questions about Appendix A Sponsor Licence Documents, contact us today. We can help you secure your licence and start sponsoring foreign workers efficiently.